How ‘shareable’ do you want your file to be?īefore sharing, let’s look at some different sharing settings in Microsoft 365. This link can be pasted into any external app you’re using. Instead, you can generate a link for a file you want to share. This method doesn’t involve opening your email inbox. If you don’t want to spend time doing that, try sharing files using a link (see below for how). So if you’re working in another app, you’ll have to exit and go into your email. You always have to use your inbox to send. Sharing files this way also means you can access and share from multiple connected devices.īy the way, there’s another thing to consider when sharing via email. Or choose ‘Upload and share’ (if you haven’t yet uploaded your file to OneDrive or SharePoint). If you want to prevent that from happening, choose either ‘ Browse cloud locations’ (if you’ve already uploaded your files to OneDrive or SharePoint). The result: A messy reply-to-all free-for-all. People would soon lose track of which version was the most up-to-date. Everyone would end up making their own edits to the file, without being able to see what edits other people were making. The problem was that once you sent a file to multiple people, they all had their own version of the file. In the days before Microsoft 365, SharePoint or OneDrive, attaching a file to an email was a common way to share a file. Microsoft 365 shows a list of files you’ve recently been working on or have saved. Shows files from online locations you’ve been using, such as SharePoint or OneDrive.Įnables you to upload a file to a folder in your OneDrive account before sharing.
MICROSOFT CLOUD FILE SHARING HOW TO
How to Share Files in OutlookĬreate your email, as usual, click Attach, and you have the options to: Business users, casual users, new users – below, we explore some of the options open to you. That’s why there are plenty of different ways to perform Microsoft 365 file sharing. Naturally, this is only possible when you can share files easily and quickly.
Whether that’s customers, suppliers, or colleagues.